Attention: Are YOU Responsible For The Production Of High Quality Incident Reports In Your School?

‘The Recording Formula’ (Teacher’s Edition) – Incident Report Writing Made Easy

Discover What Every Head Teacher Ought to Know About How To Significantly Improve The Quality of Incident Recording And PBS Data Gathering…

How to empower all of your staff to write high quality reports, even if it’s their very first time!

Do you ever wake up thinking about Ofsted Registration & Compliance? Safeguarding Issues? Complaints? or Staffing Issues?

How much of an impact does good report writing have on all of those issues?

Does the STANDARD of the reports currently being produced in your School concern you? Do you have unskilled staff writing IMPORTANT reports? Do YOU or your colleagues waste hours each week checking poor quality reports?

Are you CONFIDENT that come inspection time, you won’t end up with egg on your face because one of the reports that your staff have written has slipped through your net, but not the Ofsted inspector’s net?

How MUCH does all of that unnecessary work cost? What else could you be using that lost time for?

More importantly, do the current reports allow you to easily gather important data that facilitates the writing of effective PBS Plans?

The recent guidance from the RCN (Royal College of Nursing) commissioned by the Department of Health makes the clear connection between EFFECTIVE recording, reducing restrictive practices and effective PBS Plans.

The guidance discusses:

“…The principle aim of this guidance is to reduce services’ reliance on restrictive practices. There is strong evidence that real reductions can be achieved through effective training and the wide scale adoption of Restraint Reduction Programmes (including the use of PBS) however, clear and accurate recording of the use of restrictive practices will be needed in order that services’ progress can be evaluated.

If services are going to allow restrictive practices to be used then their senior managers must understand the extent of their application and this needs to be founded on accurate and transparent data!”

RCN – guidance on the minimisation of and alternatives to restrictive practices in health and adult social care, and special schools

Unskilled Staff Writing Important Reports?

You see, after working with hundreds of schools, we’ve noticed a series of worrying issues when it comes to incident reports following the use of physical intervention.

Firstly, at a great many schools we see what can only be described as a group of lovely people trying to do a good job!

The problem comes when you ask those people to write a high-quality report in a Clear, Concise and Complete manner and preferably by using a proven FORMULA!

What's The Solution?

So How Can We Help You To Significantly Improve The Standard Of Report Writing In Your School?

Today, we are on a mission to drastically LOWER instances of ‘POOR REPORT WRITING’ in as many schools as possible!

We are also passionate about helping you to help your staff make the links to Positive Behaviour Support in order to also drastically reduce any levels of restrictive practices in your school.

And because of that, we are super excited to share with you.

Updated for 2016:

The Recording Formula – ‘Report Writing Made Easy’

The Definitive Course For Writing High Quality Incident Reports

So What Is The Formula?

‘The Recording Formula’ is a 6 module, video-based, interactive course that teaches your staff a 7 part FORMULA which empowers and enables them to easily produce HIGH quality reports every time!

‘The Recording Formula’ is the definitive guide to writing high-quality incident reports, whilst also gathering important data for PBS Plans.

Course Includes:

Module 1An Introduction To Incident Recording – The RIGHT Way!
Module 2The Law & Legal Context (What to record, How to record it & Why). examples include DfE ‘Behaviour and discipline in schools‘ – Advice for headteachers, and staff, 2016 and DfE ‘Use of Reasonable Force‘ – Advice for headteachers, staff and governing bodies, 2013.
Module 3Quality Recording (including Fact & Opinion, Grammar (includes a FREE tool that corrects over 250 types of grammatical mistakes, catches contextual spelling errors and poor vocabulary. Transform EVERY staff member into an instant grammar expert!), also covers relevancy, 1st, 2nd, 3rd person etc.)
Module 4The 7 Part Recording Formula –Report Writing Made Easy‘ (clearly teaches each of the 7 parts of the ‘step by step’ formula with downloadable templates for your staff to use every time they write a report).
Module 5Recording Specifics (How to correctly record times, people involved, techniques used, durations of incidents & interventions etc.)
Module 6Applying The Formula – How to apply ‘The Formula’ to incident reports, as well as HOW to apply ‘The Formula’ to both written and electronic reporting systems.

Features Include:

  • Interactive, video-based course consisting of 6 modules.
  • Fix your Positive Behaviour Support ‘Data Gathering’ issues instantly.
  • Empowers your staff to write high-quality reports and considerably improves their grammar and report writing skills overnight.

So How Was The Formula Developed?

The content for ‘The Recording Formula’ has been developed primarily over the last 10 years through extensive training and consultancy with our face-to-face customers…

But here’s the fascinating part…

Before we started creating the online version of the course, we went back to the drawing board and ripped apart our own course, we then (with permission) looked at the ‘In-House’ recording courses from SEVEN different organisations, what we discovered shocked even us!

EVERY course that we looked at had the same issues, to summarise, they were TOO theoretical, TOO vague, conceptual and NOT practical and did not in any way teach a ‘paint by numbers’ SYSTEM that would allow staff to write HIGH quality reports, EVERY TIME!


We also analysed the reports from 63 different organisations (including charities, private organisations and Local Authorities) and fed those findings into the Formula as well to give you the most complete system for easily writing COMPLETE, CONCISE & CLEAR incident reports.

The lead for the course development is a qualified Social Worker with significant residential experience (including being a Registered Manager), he has also spent 6 years as the ‘Lead Trainer’ for a nationally recognised, BILD accredited behaviour management organisation. The second person who assisted with the development of the course holds a Masters Degree (MSc) in Applied  Behaviour Analysis.

So What Do You Get?

  • Instant access to the ‘The Recording Formula Course’ via the Members site.
  • A series of 6 Modules that walk you through the fundamentals of incident report writing – the RIGHT way!
  • Video ‘Case Studies’ that explore examples to assure understanding.
  • Template forms and ‘fill in the gaps’ cheat sheets for you to DOWNLOAD and use whilst writing reports.
  • Video tutorials on ‘HOW TO’ effectively use the forms.
  • The members site is also MOBILE enabled so you can access it on any device, wherever you are!
  • Lifetime access to ‘The Recording Formula’ Course! You can access your course at any time in the future, weeks, months AND even years down the line!
  • An annual re-fresher (included in the price!) and free access to course updates for life.
  • Course certificate issued following successful completion of final quiz.

The Recording Formula will:

  • Empower your staff to write High Quality, Complete, Concise reports, every time! Even if it’s their first time
  • Teach your staff a ‘Paint By Numbers‘, 7 part system that enables everyone to write high quality reports, every time.
  • Ensure your organisation starts gathering important data for PBS Plans straight away.
  • Clearly defines the required parts of a high quality report and ensures that staff do not miss anything, so that you always have high quality records of incidents!
  • Literally walks them through HOW to write each section of their reports and gives them case studies and real examples.
  • Ensures they are fully aware of the ‘Best Practice’ elements of physical intervention, so that they are always thinking about incidents from a person centred perspective.
  • Makes certain that they fully understand and appreciate the legal context of physically intervening with people, so that they always act lawfully.
  • And… confirms that they always record clearly the REASONS for using physical intervention.

So Who’s It For?

  • Mainstream Schools
  • Pupil Referral Units
  • Special Schools (SEBD, Autism etc.)
  • Anyone who in the course of their work needs to record instances of ‘Challenging Behaviour’…

Frankly, if you don’t know what you’re doing, it’s just too easy to get Incident Recording following the use of Physical Intervention seriously WRONG.

And we don’t want that to happen to you or your staff!

We want your staff to produce the most complete, clear, concise and professional reports possible… even if it’s their very first time!

And fortunately, we’ve already done all the hard work, made all the mistakes and figured out what works (and what doesn’t).

And believe me, we’ve made our fair share of mistakes along the way…

…and we do this stuff for a living!!

That’s why we’ve been so careful to document WHAT WORKS into a simpleeasy-to-follow FORMULA.

In the past this knowledge and all of the associated materials were only used ‘In House’ here at ClearInsight Training & Consultancy to deliver face to face courses, but now we are making the whole formulaic system available via the members site.

So now you don’t have to go it alone!

The course NORMALLY sells for £47.00 per person, but for a VERY LIMITED TIME, you can get instant access to ‘The Recording Formula’ (in our Members ONLY site) for as little as *£18.80 per person.

YES, You Can Get This Entire, 6 Module Course For As Little As:


per person – (*see volume pricing below)

No, that’s not a typo.

Literally, you could either buy your staff a couple of those fancy coffees at Starbucks each, or you can access a proven FORMULA for Significantly IMPROVING their report writing.

The choice is yours…

Click the “Add To Cart” button below and start today…

 Special ‘LAUNCH’ Discount Expires In:

 The button above will take you straight to the order page where you can enter the amount of places you require on the course.

Launch Bonus #1

Full Audit of Your Recording System & PBS Data Gathering’ – Includes full written report and verbal feedback session.

*Completely free of charge when you buy 30 places or more on ‘The Recording Formula’ course.


*FREE when buying ‘ The Recording Formula’

Launch Bonus #2

NORMAL PRICE: £22 per person

*FREE when buying ‘ The Recording Formula’

‘The Managers Report Checking Blueprint’ – the complete ‘Toolkit’ for quality assuring other people’s incident reports.

*Claim as many places on this course as you need, completely free of charge when you buy 20 places or more on ‘The Recording Formula’ course.
Course Includes:

Module 1 – A managers guide to ‘Quality Assuring’ reports, so that managers always feel confident when checking reports.
Module 2 – What to look for in relation to quality recording.
Module 3 – How to use the 17 point report checklist, so that you can rectify even the worst of reports.
Module 4 – How to remedy poor reports and work effectively with colleagues in order to produce a high-quality final report.

Volume Discounts

Volume Discounts Available:

(The following discounts will be automatically added to your order)

3 or more courses = 10% Discount (Course is £43.30 per person)
10 or more courses = 20% Discount (Course is £37.60 per person)
30 or more courses = 30% Discount (Course is £32.90 per person)
50 or more courses = 50% Discount (Course is £23.50 per person)
100 or more courses = 60% Discount (Course is just £18.80 per person!)

Frequently Asked Questions...

Q – Who Developed The Course & How?

The content for ‘The Recording Formula’ has been developed primarily over the last 10 years through extensive training and consultancy with our face-to-face customers…

This material is ALL research based and then refined in the REAL WORLD! The lead for the course development is a qualified Social Worker with significant residential experience, he has also spent 6 years as the ‘Lead Trainer’ for a nationally recognised, BILD accredited behaviour management organisation. The second person who assisted with the development of the course holds a Masters Degree (MSc) in Applied  Behaviour Analysis.

‘The Recording Formula’ was recently described by a customer as “…report writing on steroids!”

We have perfected a large number of strategies, tools, documents and principles. More importantly, like any good scientists, we DOCUMENT each strategy in step-by-step “Execution Plans” and we have then created the perfect FORMULA for the accurate recording of incidents.

THAT means that it’s all meat and no fluff!

Q – Is There A Guarantee?

Yes…all of our training has a 30-day, no-questions-asked guarantee.

In other words, if you aren’t happy for any reason, just let us know and we’ll give you your money back. We obviously don’t think it’ll come to that, but if you’re even the least bit worried if this will work for you, then put your mind at ease. You either get the results you want or you get your money back. It’s as simple as that!

Q – Is The Course Certificated?

Yes… You will receive a course certificate following successful completion of the course final quiz.

Example Certificate:


 Special ‘LAUNCH’ Discount Expires In:


per person – (*see volume pricing above)

 The button above will take you straight to the order page where you can enter the amount of places you require on the course.